SCI投稿與編輯有效交流的小技巧

與SCI期刊編輯人員建立有效的溝通也是尤為重要的,不僅省時省力的更高效完成相應文章的處理,而且還能留下一個很好的加分印象。因此這裡整理瞭一下需要作者與編輯溝通的相關信件,如:詢問信(Query Letters)、投稿信(Cover letter)、催稿信(Reminder letter)、修改稿回信(Response letter)、修改建議信(Suggested Modifications letter)等信件的撰寫,以及相關模板。

1、問詢信(Query Letters)

  有些SCI期刊往往要求作者在投稿前提供問詢信,主要內容是從投稿信中抽取論文的意義、貢獻、期刊適合度評價,加上關於審稿周期和發表費用等問詢事宜。註意,發送問詢信時不要夾帶投稿信或論文稿件。

  在寫作上應該文字簡潔、表達準確,一封恰當的問詢信可以吸引編輯對論文的選題產生興趣。包括的要點有:1)準確地稱呼收信人(編輯),最好是能詳細到編輯的個人姓名(這樣顯得很誠懇和禮貌);2)簡要說明將要投稿論文的主題;3)描述自己所瞭解的投稿期刊的論文主題范圍;4)明確表達自己的論文和期刊辦刊主旨很契合;5)詢問編輯是否允許投稿。

問詢信模板:

  Dear Dr./Ms./Mr. (具體的editor姓名),

  As a constant reader of Nature, I have found 4 articles on simple phenomenological model published in your journal since July 2013.

  But to my knowledge, they are all written in the light of theoretical considerations. I am now preparing a paper on the same topic, however, with its emphasis on the experimental aspect, and wonder whether it is acceptable in your journal. I would be very grateful to you for an early reply,even though it could turn out to be a negative one.

  Sincerely,

  Xing Chen

2、投稿信(Cover letter)

  投稿信是指在初次提交論文稿件時,需要隨論文一並發送給期刊編輯的一封信。投稿信是向期刊編輯宣傳投稿論文的唯一途徑,也是編輯在收到稿件後看到的第一份文檔。註意,投稿信的遣詞造句要有禮貌,信息要言簡意賅。

  撰寫投稿信需要包括以下幾個要點:1)盡量使用單位的信頭,增強專業性和信任度。註意禮貌的稱呼;2)註明論文稿件的完整的基本信息,包括論文標題、投稿類型、總字數、插圖數、表格數、通訊作者聯系信息。須註明投稿期刊的全名,並使用英文斜體;3)介紹論文的目標、意義、貢獻、影響、創新點;4)根據期刊的具體宗旨和范圍評價論文的期刊適合度;5)聲明論文具有原創性,沒有一稿多投,而且不包含已發表過的內容;6)聲明所有作者已經閱讀論文稿件並同意投稿到該期刊。

投稿信模板:

  Dear Editors:

  We would like to submit the enclosed manuscript entitled “Paper Title”, which we wish to be considered for publication in “Journal Name”. No conflict of interest exits in the submission of this manuscript, and manuscript is approved by all authors for publication. I would like to declare on behalf of my co-authors that the work described was original research that has not been published previously, and not under consideration for publication elsewhere, in whole or in part. All the authors listed have approved the manuscript that is enclosed.

  In this work, we evaluated …… (簡要介紹一下論文的創新性). I hope this paper is suitable for “Journal Name”.

  The following is a list of possible reviewers for your consideration:

  Name A E-mail:

  Name B E-mail:

  We deeply appreciate your consideration of our manuscript, and we look forward to receiving comments from the reviewers. If you have any queries, please don’t hesitate to contact me at the address below.

  Thank you and best regards.

  Yours sincerely,

  ××××××

  Corresponding author:

  Name: ×××

  E-mail:

3、催稿信(Reminder letter)

  一般來說,SCI論文投稿的審稿周期為1-3個月,部分雜志的審稿周期較長。如果作者在論文投稿後,稿件長期是” With editor”或” Under review”的狀態,那麼不妨給編輯發一份態度誠懇的催稿信,委婉地說明你著急等待的理由。註意寫清稿件號、投稿時間、文章標題、催稿理由等。

催稿信模板:

  Dear Editor,

  I am very sorry to disturb you. I am a Ph.D candidate of …, and I will be graduated in May,2012. However, I am worrying about that because I need another accepted or published paper so that I can get the qualification to be graduated. My manuscript(Manuscript Number,MN:…) is still "under review". Could you please improve the review process for me?By the way, I noticed that there are existing "an editorial restructuring" in this journal. Will this impact the review process?Thank you very much for your consideration and help. Looking forward to hearing from you soon.

  Best Regards,

  Your name

4、修改稿回信(Response letter)

  修改稿回信是作者根據投稿論文審稿意見,修改好論文後給編輯以及審稿人回信,它實際上是由給編輯的信和回答審稿人意見兩部分組成。修改稿回信要做到有理、有利、有節。

  包括以下幾部分內容:1)全面回復編輯和審稿人的所有意見,在每一點意見後面都提供清楚詳細的回復;2)將審稿意見與回復內容區別開來。可以將審稿意見加粗,與回復內容做區別;3)將審稿意見分類;4)與審稿意見出現分歧時,回答要清晰且有依據,態度端正,不要表現出負面情緒;5)對論文中任何增加、刪除和修改都要單獨說明。

修改稿回信模板:

  Dear Pro.xx(編輯) and dear reviewers:

  Re: Manuscript ID: xxx and Title: xxx

  Thank you for your letter and for the reviewers’ comments concerning our manuscript entitled "Paper Title"(ID:文章編號). Those comments are all valuable and very helpful for revising and improving our paper, as well as the important guiding significance to our researches. We have studied comments carefully and have made correction which we hope meet with approval. Revised portion are marked in red in the paper. The main corrections in the paper and the responds to the reviewer's comments are as flowing:

  Responds to the reviewer's comments:

  Reviewer #1:

  1. Response to comment:(簡要列出意見)

  Response: xxxxx

  2. Response to comment:(簡要列出意見)

  Response: xxxxx

  Special thanks to you for your good comments.(致謝的話語)

5、修改建議信(Suggested Modifications letter)

  在出版制作階段,編輯會通知作者按照某些要求對格式或語言問題進行修改,編輯會和作者溝通論文出版的事宜,確定排版和清樣等,如果發現有問題(拼寫錯誤、對語言使用不滿意、新增文獻等),一定要及時修改。

修改建議信模板:

  Dear Dr. John,

  Thank you for sending me a preprint of the co-authored paper which has been made much more refined by you and my colleagues in the lab.Upon receipt of the paper, however, I found out a serious mistake in the footnote for my permanent address, in which”…Wuhan, Hunan, … “should read"…Wuhan, Hubei, …”, a mistake which you have repeated in your previous letters to me. I suppose that you must have known the seriousness of the above mistake, therefore I earnestly hope that a correction to the error should be forwarded to the Physical Review in the soonest possible way so as not to make the error finally published. As the above correction is very urgent, your immediate attention will be greatly appreciated.

  Yours sincerely,

  Name

  以上就是對與SCI期刊編輯人員建立有效溝通的相關信件的寫作以及模板,大傢可以進行參考,當然也還有其它的這裡就不一一詳細說明介紹瞭。

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